What should I do after filling it out?

Use the answers to shortlist tools, estimate stack cost, compare alternatives, and verify pricing/security details against official sources.

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Cost worksheet

AI Pricing Audit Worksheet

A lightweight worksheet for reducing AI subscription sprawl across a team or solo business.

Build related stack

How to use this resource

Use this as a working checklist. Print it, save it as PDF, or copy the prompts into the tool you are testing. Verify pricing, policy, and security details against official vendor pages before buying.

Inventory

List every AI tool with plan, owner, monthly cost, and renewal date.
Mark free, freemium, paid-only, annual, and unused seats.
Note which tools store business/client data.
Identify duplicate categories like writing, meeting notes, and automation.

Usage proof

For each paid tool, name the weekly workflow it supports.
Estimate hours saved or revenue/risk improved.
Mark tools that have not been used in 30 days.
Cancel or downgrade tools without a clear owner.

Optimization

Move experiments to free tiers when possible.
Bundle overlapping workflows into one stack.
Avoid annual upgrades until the workflow is proven.
Recheck pricing and limits quarterly.

AI Pricing Audit Worksheet

Inventory

Usage proof

Optimization

Turn the answers into a shortlist.