What should I do after filling it out?

Use the answers to shortlist tools, estimate stack cost, compare alternatives, and verify pricing/security details against official sources.

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Buyer checklist

AI Tool Evaluation Checklist

A practical checklist for testing an AI tool before you connect data, invite a team, or pay annually.

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How to use this resource

Use this as a working checklist. Print it, save it as PDF, or copy the prompts into the tool you are testing. Verify pricing, policy, and security details against official vendor pages before buying.

Workflow fit

What weekly task does this tool replace or improve?
Who owns the workflow internally?
What output quality would make the tool worth keeping?
Which current tool or process does it overlap with?

Trial test

Run one real task, not a demo prompt.
Save the input, output, time spent, and failure cases.
Check export options before creating important work inside the tool.
Document what a human still must review.

Buying decision

Confirm free-tier limits and paid upgrade triggers.
Check cancellation and seat-management terms.
Compare at least two alternatives before annual billing.
Estimate total monthly stack cost, not one subscription in isolation.

AI Tool Evaluation Checklist

Workflow fit

Trial test

Buying decision

Turn the answers into a shortlist.