Short answer: most teams should pay for one meeting notes tool. Test Fireflies, Otter, and Fathom on the same real meeting. Score action-item quality, vocabulary, and whether CRM handoff actually happens.
30-minute protocol
- Use one real meeting recording (with consent).
- Run it through Fireflies, Otter, and Fathom on current plans.
- Grade action items, speaker labels, and industry vocabulary. Demos do not count.
- Keep the winner. Keep a free tier of a second only if it is used weekly.
Related: best AI meeting tools, Fireflies vs Otter, sales call follow-up workflow.
If you already pay for two meeting tools, cut with the cut subscriptions guide or Premium meeting-notes decision sheet. 7-day trial; LAUNCH50 for 50% off first paid month (new users).